Director of Finance, Operations & Development
The Director, Finance, Operations, and Development at the American Institute for Contemporary German Studies (AICGS) at Johns Hopkins University is a member of the Senior Staff and oversees the finance department and its staff, manages human resources for the organization, and works with the President on development. The Director is responsible for managing all financial transactions, record-keeping, reporting, and budgeting to keep AICGS in compliance with all appropriate financial and human resource regulations.
Responsibilities include, but are not limited to:
- Ensure timely creation of financial reports and analyses to support fiscal management of the organization on both a monthly basis and as requested by Senior Staff
- Manage cash flow and A/R
- Ensure timely issuance of invoices and payment of bills
- Supervise Financial Coordinator and any consultants working with the department including auditors
- Ensure processes and procedures are followed and constantly assessed for best practice
- Oversee bank reconciliations and sign-off on these reconciliations monthly
- Commission and oversee financial audit and ensure 990s and annual state return are completed and filed in a timely manner
- Assist in preparing quarterly financial statements
- Lead the creation of an annual organization budget for adoption by the board
- Engage all budget managers in the development of the budget
- Revise and update operating and restricted budgets on an ongoing basis
- Track performance against budget and against prior years
- Provide regular budget reports to senior leadership, budget managers, and board members
- Report on performance against budget at Executive Committee and Full Board meetings
- Alert leadership to any significant variances from budget
- Communicate with JHU Budget Office and provide budgetary information as requested
- Communicate JHU benefits to staff including health, pension, and life insurance
- Maintain all personnel files with up to date information on status, salary, etc.
- Prepare performance evaluations for support staff
- Oversee accrual and use of sick and vacation time
- Support managers through hiring and onboarding as needed
- Act as a clearing house and facilitator for best practices in human resource management according to JHU guidelines
- Supervise maintenance of files for all contracts and grants entered into by AICGS personnel
- Ensure compliance with grant reports and other required filings around grants
- Oversee development and maintenance of staff handbook
- Maintain effective communications with all personnel on revenues recorded, invoices issued, and accounts receivable
- Participate as member of Senior Leadership team in development and implementation of new policies and procedures
- Collaborate with the President and the Board of Trustees to create a development plan which increases revenues to support the strategic direction of AICGS
- Work with the AICGS Board of Trustees and Management team to strengthen existing fundraising programs for the annual giving campaign, special events, and foundation support
- Translate AICGS development and everyday mission activities into operating and program budgets, monitoring and adjusting those activities to ensure viability and performance
- Communicate development progress and status of AICGS to Trustees, Donors, JHU management, and government entities via financial statements and reports
- Maintain a portfolio of major gifts prospects to include personal cultivation, solicitation, and stewardship
- Work closely with program and research staff to identify opportunities for foundation support, and coordinate the development, submission, tracking, and reporting on grant proposals to corporations and foundations
- Enhance existing donor records data entry standards and establish records retention policies and procedures
- Create written gift acceptance policies and procedures
- Coordinate development research activities
- Coordinate the creation of all fundraising promotional materials, including direct mail appeals, annual GLAD award dinner invitation/program; brochures; newsletters; fundraising updates
- Collaborate with President and staff to plan and implement external public relations activities, including promotions, website, marketing publications, media relations, and public relations messages to consistently articulate AICGS’ mission
- Oversee Social Media/Press activities
- Bachelor’s degree in accounting, business or a related field required
- Five years of progressively responsible administrative and/or financial experience, including direct supervisory experience required. Seven to 10 years of experience with 501(c) (3) accounting practices strongly preferred
- Ability to work effectively across all departments
- Excellent communication (verbal and written) and interpersonal skills
- Skilled in MS Office and Excel and proficient in other MSOffice products
Classified Title: Sr. Administrative Manager
Starting Salary Range: Commensurate with experience
Employee group: Full time
Schedule: M-F, 9:00 am – 5:30 pm
Employee subgroup: Exempt
Location: Washington, D.C.
Department name: American Institute for Contemporary German Studies (AICGS)
Personnel area: Academic and Business Centers
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza (“the flu”) season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
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